How to Create a Travel Itinerary for a Business Trip

Tips for Creating a Business Trip Itinerary

Are you planning a corporate business trip this year? In the wake of the pandemic, many companies took an extended break from business travel. Now, though, businesses are getting back into the groove of travel, sending their employees and teams all over the world on business trips. 

If your corporate team is traveling this year, they’ll need a business trip itinerary before they go. Knowing how to plan a business trip is crucial for streamlining your team’s experience. It will also help them know what to expect throughout their travels. 

Creating a Business Trip Itinerary

When you create your business travel itinerary, you’ll want to start with basic travel details, then work your way into the nitty-gritty details. Building a business trip schedule might seem overwhelming at first, but take one step at a time. Let’s look at some of the areas you’ll need to focus on. 

1. Detail the Travel Information

First, you’ll want to share important travel information with all the employees who will be attending. This includes detailed transportation information, such as: 

• Departure and arrival airports
• Airlines, flight numbers, flight times, and terminal and gate information
• Any layovers and what times those will occur
• Contact information for your corporate travel agency, if applicable
• Pertinent rental car or pick-up information

If possible, provide tips for smoother travel. These could include suggestions for how early to arrive at the airport, or the top-rated airport cafes to grab a meal between flights. Lay out as many details as possible to help your team navigate their flights, layovers, departures, and arrivals.

2. Provide Accommodation Details

Understanding how to plan a business trip involves providing your team with information about hotel accommodations. This is a great time to include a packing list for a business trip, as well. Let’s take a look at some of the information you want to get into your team’s hands before the big trip. 

• Name and location of the hotel you’ve booked 
• Information about rooms and amenities 
• Check-in and check-out times and procedures
• In-hotel or nearby places to grab a meal or basic necessities 

3. Include Event Details

Next, you’ll want to include event details in your business travel itinerary. This information covers conferences, corporate events, team-building exercises, and any other outings your employees may be going on during this trip. You’ll need to share addresses, arrival and departure times, and contact information for each location. 

Speaking of contact information, it’s important for your team to be able to connect with any clients or business partners you’ll be meeting with. Provide their contact information to every member of your team who’s attending. If there are hiccups in travel, such as delays, your team will be more likely to keep things running smoothly. 

4. Give Packing Tips

Including a packing list for a business trip is a fantastic way to help your team members get prepared. For example, be sure to remind employees of any wardrobe items they’ll need based on events, travel, and local weather. Keep an eye on crunch times between meetings and events, and make notes to help them decide whether to bring a change of clothes.

5. Lay Out a Complete Schedule

Next, create a well-organized, detailed business trip schedule for every day of the trip. Lay out specific times and places so your team will know where they should be at all times. Be sure to double-check your times right before sending out the schedule, and stay on top of any changes so the itinerary is up-to-date when they depart. If you need a little help laying everything out, a business trip itinerary template could be incredibly helpful. 

6. Give Your Team Corporate Apparel for Business Travel

Finally, consider providing your team with logo-branded corporate merch to help spread brand awareness as they travel! Branded luggage, comfortable corporate travel gear, travel gift sets, and corporate event apparel are all ways to get your corporate logo out into the world! High-quality branded travel apparel and accessories will showcase your company branding in a big way, while your team travels in style.

    

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Now that you know how to plan a business trip, it’s time to equip your team with logo-branded swag for the journey! Be sure to allow for plenty of shipping time to receive your items before travel. Having a bit of breathing room prior to your business trip schedule will help ensure your merch can arrive on time. 

If you need help with timing or selecting the right branded merch for your team, we’d love to help! Contact a Merchologist today for help finding the perfect branded business trip gifts and gear for your team.