Should I Hire an Event Planner or Event Coordinator

Event Planner vs. Event Coordinator 

It’s an exciting time of year, with the holiday season right around the corner! Many of us have corporate events to look forward to, and we’re getting into the holiday spirit as we prepare for these special occasions. But the arrival of the holidays also means it’s time to begin some all-important corporate event-planning activities. 

Planning a corporate event is a huge job that can quickly become stressful and time-consuming, especially when you’re juggling other duties. It’s often a good idea to consider hiring an event planner or event coordinator to help you with this heavy lift. Hiring a skilled professional to help you pull off your corporate holiday party can take a massive amount of stress off your plate and help your event run more smoothly - and keep your team happy! 

Want to better understand the differences between an event planner and an event coordinator? We’re breaking down all the info in this post, so let’s get started. 

Why Hire Event Management?

So why might you want to hire someone to provide event management and corporate event planning services for your company? Professional event management can help you: 

• Stick to your budget, specifically because an event planner or coordinator knows how to save you money, what you should splurge on, and where you can add or take away specific event features to stay within the spending range you’ve set 
• Provide great tips for company event planning so you’re not starting with a blank page 
• Stay on schedule by helping you manage tasks that might otherwise delay you in meeting deadlines 
• Maximize your event, since event planners and coordinators know how to help you get the most for your money, decorate for maximum impact, and make the most of your available event space 
• Help you select the perfect branded items for corporate events since everyone loves a great giveaway
• Refer you to the perfect vendors and suppliers so you can create the environment and ambiance you’re going for 

We can’t overstate the importance of having a professional with the time, expertise, and resources to help your holiday party go smoothly.

What’s The Difference Between an Event Planner and an Event Coordinator?

Wondering what the difference is between event planner demographics vs event coordinator demographics? Well, the difference between the two roles is really the range of responsibilities each one handles. It’s all about the size and scope of their work. 

For instance, event planners deal with the high-level, big-picture aspects of an event. They focus on the theme, mood, aesthetic, size, budget, venue, and event promotion, while you handle the micro aspects of the event. 

Alternatively, event coordinators handle the smaller details while you focus on the big, overarching picture. Event coordinators deal with tasks like coordinating with vendors and event staff, guest experience, schedule of the event, and wrangling any small issues that arise. 

Should I Hire an Event Planner or an Event Coordinator?

So, should you consider hiring an event planner or an event coordinator? Who you hire really depends on which tasks you want to do yourself, and which you want to outsource to a professional. Keep in mind that event coordinators may cost more money, so you’ll want to keep your budget top-of-mind as you proceed.

If you’d prefer to handle the big picture, an event coordinator can help take care of details, freeing you up to manage the high-level pieces of your event. On the other hand, maybe you don’t mind handling the details of corporate event planning. In that case, an event planner can help make sure that you get a strong start, and that you stay on track as you pull the event together. 

Tips for Planning Corporate Events

At Merchology, we have lots of resources for planning corporate events, including special occasion guides and seasonal event guides. Sometimes, all you need are a few great ideas to springboard your corporate event planning. Check out our resource, Tips for Planning Corporate Events, for some inspiration!

Contact Us At Merchology

Interested in selecting branded items for corporate events? For questions about corporate gifts for company events or help selecting products, reach out to our team. We’re standing by and ready to help you get started!